As a leader, it is important to realize that if there indeed is a perfect opportunity for collaborating and coordinating with fellow employees, then it is in the art of holding productive meetings. Yet, most often than not, the true potential of such meetings remains unharnessed because of the lack of effective planning and proper strategy that goes behind it. If you are looking for ways to understand how you can hold meetings that are at once time-bound and high-yielding, then here is a list of techniques to help you accomplish your goal. Read on to find out about these ways which will ensure that the meetings you run are no longer counter-productive and rather, they end up being rewarding in more ways than one.
1. Identify the chief objective
Most meetings do not turn out to be fruitful because of the lack of a proper agenda in place. It is important to identify and designate the particular purpose for which the meeting has been summoned. Preparing a scheme of action, well in advance, ensures that you do not miss out on anything and helps you address issues, step by step so as to accomplish the goal of the meet, by the end.
2. Involve your employees
In order for a meeting to be successful, it is important to ensure that it functions as a medium to further interaction. Whether it is problem-solving or decision-making, the best solutions and ideas are bound to come through in a meeting only when there is equal participation of all members involved. Brainstorming sessions or even conversations are the best ways to facilitate the exchange of ideas and to come up with initiatives, all of which form the chief crux of such productive meetings.
3. There is nothing like innovation
Breakaway from the monotony of continual placid conversations by engaging everyone in occasional team-building recreational activities or by bringing in visitors with specific expertise, once in a while. Whether you are using videos to amply communicate or sharing anecdotes to lighten the moment, the key is to understand that the moment you effectively capture everyone’s attention is the very same in which you can turn the meeting into a successful forum for consistent improvement.
4. A realistic schedule is non-negotiable
Even though holding productive meetings is the quintessential dream of every leader in organizations around the world, it is also equally important to have a realistic blueprint that takes into account the constraint of time. Piling up too many objectives in your agenda will hinder your concentration and obstruct spontaneity from other members. Rather, having a time-bound schedule with comfortable windows will ensure most of what you planned to address is catered to by the end of the meet.
5. Feedback is key
A meeting is only as productive as its participants deem it to be. At the end of every meeting, it is important to follow up with fellow employees and ask for their opinion on what they thought about it. Ask them to pitch in ideas and objectives that must be raised in subsequent meetings. As workers directly involved with the ground reality, their feedback is absolutely essential to ensure that pressing issues are addressed and resolved, on an urgent basis. Taking into account their critique and comments will help you ameliorate the quality of such meetings and continuously improve them.
As a leader, therefore, it is crucial to understand that productive meetings are an integral part of furthering the performance and the eventual success of your organization. Keeping in mind these simple steps will ensure that you make the most of these opportunities by holding meetings that are truly productive in every sense.