There are many communication options, including telephone calls, face-to-face conversations, and other forms of communication. It is difficult to find the right communication channel. Different channels are suitable for different types of messages. These paragraphs will provide further information on the most important things to consider before you send messages.
The message’s elements are the first factor. It is important to understand the elements of your message. What is the message? Are you able to share good or bad news? If your message is personal, you should choose a one-to-one communication channel like telephone calls or personal conversations. It’s better to convey bad news personally than via Messenger MSN and e-mail if you are trying to infotelematico.
Speed of feedback is another factor. What speed do you need others to respond? What speed do you need to get important information from others? You might consider telegram or telephone calls if speed is important. You can also use voice mail or e-mail if you don’t need immediate feedback.
A third factor is whether you need to delete a permanent record. You should communicate your message using memos, letters, reports, or proposals if a permanent record is necessary, typically for business purposes. Although e-mail can be used to leave a permanent record, it is not as formal as letters and memos. E-mails can be used to record what you say, so make sure to double-check your email before sending it.
Fourth is cost. The fourth factor is the cost. You should consider both the monetary value as well as the time it takes to calculate the cost. Video conferencing is a better option than calling people by telephone to reach group consensus. To reduce the cost of communication, e-mail and fax can be used if the audience is large or dispersed geographically.
Each communication channel plays a different part. Comparing them before you send your message will help you communicate your message more effectively.